Terms and Conditions

This page (together with our Privacy and Cookie Policy) tells you information about us and the legal terms and conditions (Terms) on which we advertise locum and permanent veterinary positions on our website (our site). 

If you are a veterinary practice, these terms will apply to any contract or subscription entered into between us for the advertisement of locum and permanent positions on our site. If you are an individual, these terms will apply to your membership and registration of our website. Please read these Terms carefully and make sure that you understand them, before using our site.  Please note that before you can use our website you will be asked to agree to these Terms. If you refuse to accept these Terms, you will not be able to gain full access to our site.

You should print a copy of these Terms or save them to your computer for future reference.

We amend these Terms from time to time. Please check these Terms whenever you use our site to ensure you understand the terms which will apply at that time. 

These Terms, and any contract between us, are only in the English language.

Information about us


  1. We operate the site of www.simplylocums.co.uk. We are Simply Locums Ltd, a company registered in England and Wales under company number 10273418 and with our registered office at Babecs House, 44 Heathfield Road, Wavertree, Liverpool, L15 9HA. Our main trading address is Babecs House, 44 Heathfield Road, Wavertree, Liverpool, L15 9HA. Our VAT number is 250286812.

Contacting us


  1. You can contact us between Monday to Friday from 09:00 to 17:00, except on any public bank holidays, by telephoning our customer service team at 07825260384, by e-mailing us at info@simplylocums.co.uk or by post to Babecs House, 44 Heathfield Road, Wavertree, Liverpool, L15 9HA to discuss any questions or complaints about our site.  

  2. If you wish to give us formal notice of any matter in accordance with these Terms, please contact us using the details given in clause 1.2(a).

  3. If we have to contact you or give you notice in writing, we will do so by e-mail or by pre-paid post to the address you provide to us in your order.

Our Site


  1. We may update and change our site from time to time to reflect changes in our users’ needs, site performance and our business requirements. We will try and give you reasonable notice of any major changes. 

  2. If you are an individual, our site is made available free of charge and for an unrestricted length of time, subject to you complying with clause 4.3. For the purposes of these terms, an individual shall include any one person operating in a capacity of his own, who is seeking locum or permanent veterinary employment.

  3. We do not guarantee that our site, or any content on it, will always be available or be uninterrupted. 

  4. You are responsible for ensuring that all persons who access our site through your internet connection are aware of these terms of use and other applicable terms and conditions and policies, and that they comply with them.

  5. These Terms and any document expressly referred to in them constitute the entire agreement between you and us and supersede and extinguish all previous agreements, promises, assurances, warranties, representations and understandings between us, whether written or oral, relating to its subject matter. 

  6. You acknowledge that in using our site you do not rely on any statement, representation, assurance or warranty that is not set out in these Terms or any document expressly referred to in them.

  7. You and we agree that neither of us shall have any claim for innocent or negligent misrepresentation or negligent misstatement based on any statement in this Contract.

Our responsibilities


  1. Subject to clauses 4.3 and 6.3, we shall:

    1. provide access to the site to you;
    2. ensure that the site shall be fit for any purpose expressly or implicitly made known to us;
    3. ensure that you are entitled to reasonable access to the Site during the Term;
    4. grant you the ability to set up, use, administrate and otherwise deal with a secure user profile;
    5. grant you the ability to view all data collected, posted and advertised on our site;
    6. provide you with such general assistance with using our site being available on any Business Day and during Business Hours, in accordance with clause 1.2 (a).
      ensure that the site is of reasonable quality and is free from defects in workmanship, installation and design; 
    7. co-operate with you in all matters relating to the site;
    8. obtain and at all times, maintain during the term of this agreement, all necessary licences and consents and comply with all Applicable Laws in relation to the site; and
    9. not do or omit to do anything which may cause you to lose any licence, authority, consent or permission to access the site.

  2. In adding to this, we will ensure that our site will be commercially reasonably operational at all times throughout your use of our site if you are an individual or if you are a business, throughout the Term.

If we fail to meet the requirements set out in clause 3.2, you may:

  1. If you are an individual, cancel the Contract and withdraw your use of our site in accordance with clause 9.

  2. If you are a business, cancel the Contract and withdraw your use of our site and have part of the Registration Fee repaid to you as calculated for the remainder of the Term.

Use of our site


  1. Your use of our site is governed by these terms which can be found on our website. Please take the time to read these, as they include important terms which apply to you.

  2. Our site is directed to people residing in the United Kingdom. We do not represent that content available on or through our site is appropriate for use or available in other locations.

  3. You shall not access, store, distribute or transmit any viruses or any material whilst using our site that:

    1. is unlawful, harmful, threatening, defamatory, obscene, infringing, harassing or racially or ethically offensive;
    2. facilitates illegal activity;
    3. depicts sexual explicit images;
    4. promotes unlawful violence;
    5. is discriminatory based on race, gender, colour, religion, sexual orientation or disability, or;
    6. causes damage or injury to any person.

  4. If we have reason to believe that you have engaged in any of the activities set out in clause 4.3 then we shall disable your access to our site immediately and shall not be liable to you for any loss suffered nor shall we be liable to provide you with any compensation as a result of us disabling your access to our site. In the event that you are a business, we will not repay you any part of your Registration Fee paid in accordance with clause 6.3. 

  5. You shall indemnify us for any loss suffered by us, whether directly or indirectly caused, as a result of you carrying out any of the activities in clause 4.3.

  6. If you are a business, you agree to notify us in accordance with clause 1.2(a) upon the successful recruitment of an individual for your practice(s) as a direct result of the advertisement displayed on our site.  

  7. In the event that you employ an individual on a permanent capacity following on from the successful recruitment set out in clause 4.6, there will be no additional fee payable by you in addition to the fee set out in clause 6.7.  

How we use your personal information


5.1 We only use your personal information in accordance with our Privacy Policy. Please take the time to read our Privacy Policy as it includes important terms which apply to you.

If you are a business customer


This clause 6 only applies if you are a business.

  1. For the purposes of these Terms, a business customer is defined as any veterinary practice or other non-for profit organisation who is not using our site as an individual, with a view to advertising locum veterinary positions at your practice(s).

  2. You confirm that you have authority to bind any business on whose behalf you subscribe to use our site.

  3. Upon registration and subject to you paying us the appropriate fee plus vat to use our website (Registration Fee) we hereby grant you a non-exclusive, non-transferrable right to use our website for a period of twelve months from registration (Term) solely for the purpose of advertising veterinary positions for one practice. 

  4. Your contract will automatically renew for a rolling twelve month period following expiry of the Term unless you provide us with no less than thirty days written notice before the expiry of the Term to opt out of this automatic renewal. Renewal will also be essential should you continue to engage with any party you have been introduced to through Simply Locums during any previous membership period. 

  5. A Registration Fee will be payable by you in the event that this contract is renewed in accordance with clause 6.4. 

  6. Such notice set out in clause 6.4 must be sent in accordance with clause 1.2(a). 

  7. No additional fee is charged by us in addition to the Registration Fee if you require an additional user or access to advertise positions for multiple practices or branches.

  8. You agree to only use our site for the purpose of advertising locum or permanent veterinary or veterinary nurse positions in your practice(s). 

  9. If you go on to permanently employ an individual who was introduced to you through the use of our site, this will fall within the remit of your membership payment and not incur any surcharges.

  10. Any fee payable by you in accordance with this clause 6 shall be payable on the terms of an invoice sent to you by us (Invoice). These fees will be payable in full within 14 days of receipt of the Invoice on you.

  11. If you are a business, you can only pay the fees set out in this clause 6 by using the payment details given in the Invoice. 

  12. No registration or additional users will be granted by us until payment has been made in full in accordance with clause 6.11.

  13. You agree to inform us should you make a booking with any party that you are introduced to through us during your membership period

  14. You agree that should you book any vet or nurse that you have been introduced to via us for work subsequent to the end of any membership period, this will be subject to automatic renewal of membership in full.

How the contract is formed between you and us


  1. Our registration process allows you to check and amend any errors before submitting your application to us. Please take the time to read and check your order at each page of the order process. Please do not hesitate to contact us should you have any queries before making an application to register with our site.

  2. After you place an order, you will receive an e-mail from us acknowledging that we have received your application. If you are an individual, this email will include your initial instructions on how to access our site and create your own profile.

  3. If you are a business, this email will also confirm payment of the Registration Fee, as well as instructions on how to log in and use our site.

  4. You agree to be bound by these Terms upon the occurrence of either clause 7.2 or 7.3.

Your individual rights 


Please note that this clause 8 only applies to individuals.

  1. Your rights when you end your contract with us will not depend on what you have bought or received, whether there is anything wrong with it, how we are performing and when you decide to end the contract.

  2. You are able to cancel your use of our site at any time.

  3. To end your registration of our site, please let us know by calling us on 07825260384 or by emailing us at info@simplylocums.co.uk. Please provide your full name, username and email address.

  4. Upon receiving notice in accordance with clause 8.3, your profile and all history will be permanently deleted from our site. We do not accept any liability for any loss suffered as a result.   

Your business rights


  1. If you are a business customer, we warrant that upon registration, the site shall:

    1. conform with its description and specification;
    2. be free from any material defects in design, material and workmanship;
    3. be of satisfactory quality and;
    4. be fit for any purpose held out by us.

  2. Subject to clause 9.3, if:

  3. You give us notice in writing within a reasonable time of discovery that our site does not comply with a warranty listed in clause 9.1; and

  4. We are given a reasonable opportunity of examining the site,

  5. We shall, at our cost, either repair the site or allow you to terminate your contract with us whereby we will repay part of the Registration Fee in accordance with clause 3.3(b).. 

  6. We will not be liable for the site’s failure to comply with the warranty in clause 9.1 if:

  7. You continue to use our site after giving notice in accordance with clause 9.2(a);

    1. the defect arises because you have failed to follow oral or written instructions on use or maintenance of our site;
    2. the defect arises as a result of an event caused by you as listed in clause 4.3; 
    3. you alter or repair the site without our written consent; or
    4. the defect does not satisfy the Downtime requirements listed in clause 3.2.

  8. We shall have no liability to you in respect of the quality or suitability of any individual registered to use our site. 

  9. You agree to operate the site for the internal use of your business. Upon entering into these terms, you agree not to share, distribute or give any third party access to our site through your log-in credentials.

  10. Nothing in these Terms limits or excludes our liability for:

    1. death or personal injury caused by our negligence;
    2. fraud or fraudulent misrepresentation;
    3. breach of the terms implied by section 12 of the Sale of Goods Act 1979 (title and quiet possession); or
    4. defective products under the Consumer Protection Act 1987.

  11. Subject to clause 9.8, we will under no circumstances whatever be liable to you, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, arising under or in connection with the Contract for:

    1. loss or corruption of data, information or software;
    2. loss of business opportunity;
    3. loss of anticipated savings;
    4. loss of goodwill; or
    5. any indirect or consequential loss.

  12. Subject to clause 9.8, our total liability to you if you are a business in respect of all losses arising under or in connection with these Terms, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, shall in no circumstances exceed the Registration Fee.

  13. Except as expressly stated in these Terms, we do not give any representation, warranties or undertakings in relation to our site or any postings or advertisements contained within our site. Any representation, condition or warranty which might be implied or incorporated into these Terms by statute, common law or otherwise is excluded to the fullest extent permitted by law. In particular, we will not be responsible for ensuring that the site is suitable for your purposes.

Our rights 


  1. We amend these Terms from time to time. Please note that these Terms were last updated in November 2016. 

  2. Every time you access our site, the Terms in force at the time of you using our site will apply to the Contract between you and us.

  3. We may revise these Terms as they apply to your use of our site from time to time to reflect the following circumstances:

    1. changes in relevant laws and regulatory requirements; 

    2. technical changes in our website; and

    3. any changes made to our website upon feedback from our users.

  4. We may restrict or withdraw your ability to access our site at any time by giving notice to you by email if:

    1. a. you do not make any payment to us when it is due in accordance with clause 6.3; or;

    2. you take part in any of the activities listed in clause 4.3.

  5. If we end the contract in the situation set out in clause 10.4(a), we will not refund any fees paid by you in accordance with clause 6. 

  6. You agree to indemnify us for any losses suffered by us, whether directly or indirectly caused by your failure to comply with clause 10.4(a), in the event that we end the contract with you in accordance with clause 10.5. 

  7. Reasons we may suspend the site 

  8. We may have to suspend your access to our site to:

    1. deal with technical problems or make minor technical changes;

    2. deal with or correct any issues of Downtime;

    3. update the site to reflect changes in relevant laws and regulatory requirements;

    4. make changes to the site as requested by you.

  9. We may suspend or withdraw or restrict the availability of all or any part of our site for other business and operational reasons. If you are an individual, we will try to give you reasonable notice of any suspension or withdrawal. 

Our liability if you are an individual


This clause12 only applies if you are an individual.

  1. If we fail to comply with these Terms, we are responsible for loss or damage you suffer that is a foreseeable result of our breach of these Terms or our negligence, but we are not responsible for any loss or damage that is not foreseeable. Loss or damage is foreseeable if it is an obvious consequence of our breach or if it was contemplated by you and us at the time we entered into this contract.

  2. We only operate the site for you to use privately. You agree not to use the product for any commercial, business or resale purposes, and we have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.

  3. We do not in any way exclude or limit our liability for:

    1. death or personal injury caused by our negligence;

    2. fraud or fraudulent misrepresentation;

    3. any breach of the terms implied by section 12 of the Sale of Goods Act 1979 (title and quiet possession); 

    4. any breach of the terms implied by section 13 to 15 of the Sale of Goods Act 1979 (description, satisfactory quality, fitness for purpose and samples); and

    5. defective products under the Consumer Protection Act 1987.

Events outside our control


  1. We will not be liable or responsible for any failure to perform, or delay in performance of, any of our obligations under these Terms that is caused by an Event Outside Our Control. An Event Outside Our Control is defined below in clause 13.2.  

  2. An Event Outside Our Control means any act or event beyond our reasonable control, including without limitation strikes, lock-outs or other industrial action by third parties, civil commotion, riot, invasion, terrorist attack or threat of terrorist attack, war (whether declared or not) or threat or preparation for war, fire, explosion, storm, flood, earthquake, subsidence, epidemic or other natural disaster, or failure of public or private telecommunications networks or impossibility of the use of railways, shipping, aircraft, motor transport or other means of public or private transport.

  3. If you are a business customer, an Event Outside Our Control will also include the possibility of an individual not attending your practice(s) after being instructed by you. 

  4. If an Event Outside Our Control takes place that affects the performance of our obligations under a Contract:

    1. we will contact you as soon as reasonably possible to notify you; and

    2. our obligations under a Contract will be suspended and the time for performance of our obligations will be extended for the duration of the Event Outside Our Control. Where the Event Outside Our Control affects your access to our site, we will post a message on our site and/or contact you by email to notify you of this. 

  5. You may cancel your use of our site if affected by an Event Outside Our Control which has continued for more than 30 days. To cancel please contact us. If you opt to cancel, we will refund any part of the Registration Fee paid in accordance with 6.3, calculated on a pro-rata basis for the remaining Term.

Communications between us


  1. When we refer, in these Terms, to "in writing", this will include e-mail.

  2. Any notice or other communication given by you to us, or by us to you, under or in connection with the site of these Terms shall be in writing and shall be delivered personally, sent by pre-paid first class post or other next working day delivery service or e-mail.

  3. A notice or other communication shall be deemed to have been received: if delivered personally, when left at our registered office; if sent by pre-paid first class post or other next working day delivery service, at 9.00 am on the second Business Day after posting or if sent by e-mail, one Business Day after transmission.

  4. In proving the service of any notice, it will be sufficient to prove, in the case of a letter, that such letter was properly addressed, stamped and placed in the post and, in the case of an e-mail, that such e-mail was sent to the specified e-mail address of the addressee. In our case, any email should be sent to info@simplylocums.co.uk.

  5. The provisions of this clause shall not apply to the service of any proceedings or other documents in any legal action.

Intellectual property rights


  1. For the purposes of these terms, intellectual property shall mean all copyright and related rights, trademarks, business and domain names, goodwill and the right to use, and protect the confidentiality of confidential information (including know-how), and all other intellectual property rights, in each case whether registered or unregistered at the time of entering into these Terms.

  2. All intellectual property rights contained in or arising out of the site shall be owned by us.

  3. In agreeing to these terms, you shall:

    1. acknowledge that all intellectual property rights of ours will remain our property and that you shall not attempt to transfer these rights to any third party, and;

    2. in the case of an individual customer, you shall not use these intellectual property rights for any commercial gain or for any use other than those rights associated with the use of the Products by you; or

    3. in the case of a business customer, you shall not use these intellectual property rights for any commercial gain or any purpose other than the use of the Products by you and your employees, consultants and/or agents.

Other important terms


  1. We may transfer our rights and obligations under a Contract to another organisation, but this will not affect your rights or our obligations under these Terms.  

  2. You may only transfer your rights or your obligations under these Terms to another person if we agree in writing. If you are a consumer you may not transfer the benefit of any rights owed to you by us to any third party in the event that the Product was purchased as a gift or given to someone else. 

  3. This Contract is between you and us. No other person shall have any rights to enforce any of its terms, whether under the Contracts (Rights of Third Parties) Act 1999 or otherwise.

  4. Each of the paragraphs of these Terms operates separately. If any court or relevant authority decides that any of them are unlawful or unenforceable, the remaining paragraphs will remain in full force and effect.

  5. If we fail to insist that you perform any of your obligations under these Terms, or if we do not enforce our rights against you, or if we delay in doing so, that will not mean that we have waived our rights against you and will not mean that you do not have to comply with those obligations. If we do waive a default by you, we will only do so in writing, and that will not mean that we will automatically waive any later default by you. 

If you are a consumer, please note that these Terms are governed by English law. This means a Contract for the purchase of Products through our site and any dispute or claim arising out of or in connection with it will be governed by English law. You and we both agree to that the courts of England and Wales will have non-exclusive jurisdiction. However, if you are a resident of Northern Ireland you may also bring proceedings in Northern Ireland, and if you are a resident of Scotland, you may also bring proceedings in Scotland.

If you are a business, a Contract and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales. 

If you are a business, we both irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with a Contract or its subject matter or formation (including non-contractual disputes or claims).